The company’s target output is one of its most important assets. It is vital to plan that. The productivity of employees is a key factor in this. Companies are now facing new challenges, and it is important to monitor employees’ performance with an effective productivity measuring tools.
If a company is unable to provide productivity the way it needs to survive, it will be difficult to keep its business in the market. Their employees are the main cause of this failure. Employers fail to ensure that their employees perform on a daily basis.
Employers, managers, and team leaders all have their tasks. This means that they may be unable to track employee activity. There are many tools on the market to help them track the activities of their workers, and then they can perform the talent reorganization. We have provided the same tools here for your convenience.
What is employee productivity?
Productivity is the ability to do more work in a short time. Although it is a simple measure, the factors that affect it are complex—everything from how people use tools to how an organization creates an environment that fosters success.
Natural variances in productivity will always exist. This isn’t always a bad thing. The employee who is able to produce large volumes of work in a short amount of time can be simply as valuable as the one who takes a lot of time on one piece. A warehouse worker will have different goals and a different pace than someone who works in an office.
Businesses can measure productivity at the company and team levels, as well as each employee’s output. Business leaders can use larger scales to ensure they have the right mix for their employees.
How can you measure employee productivity?
Some estimates that the average worker is only productive for 3 hours per 8. However, the way you define productivity will depend on the metrics you use.
We’ve already discussed productivity management before. The classic measure is a simple equation.
Productivity is the output of your work (the amount you produce) divided by input (labor hours, resources).
This is the baseline. However, the measurement of productivity, especially for individuals or individual productivity, has evolved over time. To assess product quality and financial costs, some productivity measures go beyond inputs or outputs.
Measuring efficiency and effectiveness
The efficiency of the job is what you can use to measure productivity.
What happens when efficiency is high but the quality is low? This question can be addressed by establishing quality standards and measuring productivity.
An example of this is the productivity of a call center employee. This could be measured using the number of completed calls where customers rate the service level at 7/10. Although this measurement is more accurate than efficiency measurements, it does not quantify quality.
Productivity measures consider the financial investment made to achieve the results and not the time of the employees. An example: Employee A might have been very efficient and effective because of intensive training provided by the employer.
However, it is possible that Employee B had the same skills as the employer when they hired them. An organization might give Employee B a higher productivity rating if they include financial costs.
When organizations consider training or recruiting new employees, it is important to be able to measure these things. Which is more expensive – training people or hiring skilled workers? Is it cheaper to “buy” productivity than to create it internally?
Objective and subjective measurements
You can count productivity if the output is tangible such as the number of customers served or calls made. This is an objective productivity measurement.
However, it’s much more daunting to quantify the output of knowledge workers and creatives when measuring their productivity. These cases can be handled by teams using subjective or self-reporting measurements, often through employee questionnaires. Although it is less precise than objective measurement, research has shown that self-reported productivity correlates well with objective measures.
Benchmarking employee productivity
Only if you understand what you want, productivity measurement can be meaningful. You can benchmark productivity levels to see what success looks like and where you are excelling or falling behind. Your industry and the work of your employees will influence how you set a productivity benchmark. As you gain more insight into your business, it is likely that you will change your productivity benchmarks.
Reports on employee productivity
A productivity report or dashboard is a document that displays an individual’s or team’s daily or weekly output. You can do it manually, with a chart or spreadsheet, or you can use software tools to automate some of the work.
You can see the whole picture with employee productivity reports and see patterns and trends over time in your team’s productivity. For example, they might do more work in the middle of the week than they did on Monday mornings. It is possible to see how productivity fluctuates between team members and how they differ in their output.
Companies can base productivity reports on subjective data, such as employees recording hours and tasks on a worksheet or on objective operational data like revenues and volumes.
Top 5 most effective software for measuring employee productivity
It’s common to feel overwhelmed or disorganized while managing projects. ProofHub, an all-in-one project management, and task-management software, helps you keep everything organized, increase accountability and communicate more effectively. It keeps everybody on the same page. It’s one place to store all information about your work, projects, and teams.
The best features
To organize your workflow, upload files and documents
It can be difficult to stay productive when there are so many aspects of a project. Fortunately, nTask is a great project management tool.
nTask, an all-inclusive task and project management software, can help you organize all elements of your project into a single platform. It will permit you to keep track of all tasks and visualize progress. You can also get status reports and other information.
The best features
Time tracking and timesheets for employees
You can create and manage meeting agendas, discuss points, and follow-up actions with these tools.
It is crucial that everyone on a project agrees. If you lose sight of the bigger picture, your team and you will waste time trying to find out how things are working. This can lead to a great decrease in productivity.
GanttPRO online Gantt charts software will ensure that all members of your team keep track of tasks. Gantt charts provide project members with a visual representation of the plan’s progress. Collaboration opportunities ensure that no detail is lost.
The best features
Collaboration with colleagues using comments, files and notifications
Management of Deadlines
Time log for personal tasks and personal calendars
This modernized tool can be used to assess team performance and maintain an employee-employer relationship. This allows workers to add their daily, weekly, or monthly work into the spreadsheet so that the manager or employer can review it without having to complain about task completion status.
The manager or team leader can bring up the reason why a worker cannot add the task. The higher management can use this tool to schedule work and then assign them to employees so that the task is completed on time.
The best features
Social Collaboration Platform
Templates for Projects
Instant Messaging and Messaging
Forecasting and Allocation of Resources
Interactive Gantt Charts
Add Recurring Tasks
Effectively Using Performance Management Tools
Simply adopting a new employee performance monitoring software solution will not cause a significant improvement if your employees are aware of it. This is all because of the Hawthorne Effect, which states that people adjust their behavior when they know they are being monitored. It is all about taking responsibility.
As you make the changes, your team will be more successful and more capable of getting more done each week. These strategies will help you keep track of your home-based workers.
We hope these employee performance tracking tools will help you to find the right one for your workplace.