What is Resume Parsing and how does it work

What is Resume Parsing and how does it work

A resume parser is a component that stands between an application and a database in the current world of ATS (Applicant Tracking Systems), social media, and Job Boards. Résumés of all formats and file kinds are fed into the parser, either one at a time or in bulk, and structured profile data is output. HR-XML or JSON is commonly used as the raw output.

Following that, the structured data may be used in a variety of ways. Some examples include providing the facts to your clients in a good, human-understandable way. Recruitment agencies may delete the candidate’s contact information and submit the candidate for consideration to a client. Many businesses also keep the data in a database.

When search engines such as SOLR, Lucene, ElasticSearch, and others index the parsed data, they give exact results since the data is searched in context. Companies also utilized the resume’s complete parsed context to discover additional resumes that are comparable to that applicant and compare the results to parsed Jobs.

Why should you utilize resume parsing?

Resume parsers are used by recruiters to speed up the resume and candidate screening process. Recruiters can use parsing technology to electronically collect, store, and arrange enormous amounts of resumes. Once obtained, resume data may be readily searched and examined.

Most Applicant Tracking Software (ATS) platforms provide resume processing capabilities. According to some estimations, the best resume parsing technology not only works exponentially faster than human resume processing, reducing hours of effort into seconds, but it can also duplicate human accuracy at a rate of 95%.

What is the process of resume parsing?

Resume parsing begins with automatically or manually submitting all applications for a certain position into the parsing program. Once the applications are uploaded, resume parsing software scans each document and extracts all essential information and applications based on the demands of the recruiter. Relevant information in most situations comprises particular job abilities, work experience, contact information, educational credentials, professional certificates, and so on.

Parsing software saves hiring managers many hours that would otherwise be spent manually reading through each individual application by recognizing and categorizing those with important information or rejecting those without it.

Are Resume Parsers 100% Reliable?

You may be wondering if resume parsers can perform the job completely and free you of the strain of evaluating resumes or if some manual input is required.

The concept is that a resume parser does what it is told to do, and you must provide it with information if you want it to automate your actions. For example, you must ensure that you utilize the appropriate kind of filtering choices in order to find individuals with the required abilities and expertise. It will review your resumes and analyze them in light of your requirements.

You’ll also need to connect your email to your parser if you want the parse to download resumes as they arrive. They will be downloaded and placed in a folder of your choosing to ensure that you always have a fantastic outcome. Artificial intelligence will constantly be used in applicant tracking to ensure the finest resume scanning and analysis. It will also recommend people who have the qualifications and abilities you want. It saves time and allows you to boost the applicant experience at all times.

The Challenges of Parsing

The process of understanding language and information is exceedingly complex, which poses a huge problem when depending on a computer to filter through vast amounts of data. Language is rich in variety and rife with ambiguity. In the case of the former, for example, there are various ways to record date. The same word might signify different things in different situations with the latter.

As a result, effective resume parsing software must be intelligent enough to comprehend the complexities of language.

Proper Talent Acquisition and a Resume Parser

You may be seeking a certain sort of individual with the necessary abilities in your organization. As an interviewer, you might not be capable of doing adequate analysis, and you may become fatigued along the road and attract just those who appear nice in your eyes.

A resume parser is always ideal for ensuring that you experience fantastic application analysis and bring only the abilities that you desire. All you’ve to do is feed it important keywords linked to your job offer, and you will be able to discover what kind of candidates are a good fit for your post.

It saves you money and time, and it reduces mistakes. It is not utilized alone. Therefore it must be used in conjunction with vendor management software, applicant tracking software, and interview management software to ensure that you have good recruiting procedures.

It encourages effective communication, and you will always have excellent communication with your applicants. Most of these solutions precisely automate your recruiting process, so you don’t have to deal with time-consuming duties every time you employ. You may also arrange interviews on your recruiting software so that every candidate is aware of the dates and times of your interviews.


As a candidate, here are some tips for ‘passing’ parser software

Given the complexities of resume parsing technologies, how may candidates increase the probability that their resumes will pass the parsing screening? It’s important to note that, with firms increasingly depending on parsing algorithms, candidates aren’t writing resumes to wow hiring managers. Instead, applicants should design their resumes with parsing software as their primary audience in mind. With keeping that in mind, here are some tips:

Maintain a SIMPLE text, font, and style!

  • To ensure optimum parser compatibility, submit your resume in.docx format.
  • Make sure your name is included in the filename of your resume.
  • If you want to use a pdf, export it from MS Word.doc. DO NOT SCAN A PHOTOCOPY OF A PDF AS AN IMAGE.
  • Utilize one standard font for the entire document
  • Avoid using headers and footers.
  • Avoid using tables and columns.
  • Don’t mess with the spacing.
  • Avoid using WordArt.

What is the significance of all of this? Consider the following scenario. Assume an applicant, Anette James, applies to a company that screens candidates using parsing software. Anette is a well-educated applicant who graduated first in her class from Yale University. Anette creates a unique Photoshop banner for her educational experience that states “Bachelor of Arts, Business Administration, Yale University” to make her CV stand out aesthetically.

It is very likely that when the parsing program transforms the banner into text for examination, the spacing of that credential will be altered. Assume that this occurs. Anette’s educational background now says, “Bachelor of Arts, Business Administration, Yale University…” Because the format of the Photoshop banner could have altered the spacing, however, the parsing software may not catch Anette’s application, and she may not advance to the next round of interviews if the parsing software is searching for candidates with a “Bachelor of Arts” or for terms like “Business Administration.”

As a result, by adhering to the formatting and space rules given at the beginning of this section, you may prevent having your resume lost in translation.

Be Basic

Creating cool-sounding job names is popular, particularly in technological areas. Some of their roles, for example, are referred to as “ninjas” in Javascript. While this makes for an interesting business card, it is bad news for resume processing software. Why? Because no parsing software looks for terms like “ninja.” As a result, if you have a unique job title, consider altering it to a more common one that translates across businesses and will therefore be more likely to be included in a parsing software search.

In addition, you should perform the following:

  • Use simple names for resume sections, such as “Work Experience,” “Education,” and so on.
  • Maintain the chronological order of your resume.
  • Use entire dates (day, month, and year).
  • Spellcheck
  • Only utilize simple abbreviations – MBA, CEO, etc. If it’s not simple, parsers will not be looking for it.

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